LFS Covid-19 Reoccupancy Information

Last update: July 12, 2021

To view the most current UBC updates, please visit https://covid19.ubc.ca/

To watch the LFS Return to Campus Townhall (July 5, 2021), click here.

BC is in Step 3 of the restart plan

As we move into Step 3 of the BC restart plan, many changes to the current COVID safety measures are expected. Although some of these safety measures will be eased into action in this step, we prioritize the mental and physical health of the LFS community while keeping our operational needs at the forefront of the planning process. LFS will be asking individual administrative units and research labs to plan a gradual and measured return to pre-COVID occupancy levels using the UBC guidance documents for Step 3 on the BC Restart Plan.   

In Step 3 (July/Aug), the goal is to ensure that individuals who have critical concerns around the preparation of in-person teaching, learning, research, student support and other activities for the 2021/22 academic year have their needs reviewed and considered.

Safety planning framework for Steps 3 and 4:

As of July 1st, all current safety plans can be archived and the new UBC plans go into effect. These plans have now been finalized and are publically available on the UBC SRS website. In addition to these plans, a UBC Safety Planning Framework has been developed to help guide us through this process: https://riskmanagement.sites.olt.ubc.ca/files/2021/06/UBC_Return_to_Campus_Safety_Framework.pdf

**Please also read the new re-occupancy guidelines and FAQ:
https://riskmanagement.sites.olt.ubc.ca/files/2020/06/UBC_Guidelines_Re-Occupancy.pdf
https://srs.ubc.ca/covid-19/safety-plans-faq/

Summary of Safety Plan Changes:

  • COVID Safety Plans: Faculty, building and unit safety plans are to be archived and new campus-wide safety plans put into place. The seven new COVID-19 Safety Plans do not require customization, just implementation, and are applicable UBC-wide.
  • Non-medical masks: Based on Public Health guidance and in alignment with Step 3 of the BC Restart Plan, non-medical masks are now recommended in indoor common spaces like hallways, washrooms, elevators, workplace vehicles and informal study spaces. Although we are unable to mandate masks, LFS will strongly support individuals who wish to continue to wear masks while in common and shared spaces.
  • Elevators and Washrooms: Will revert to pre-COVID occupancy levels.
  • Meeting spaces and lunch rooms: Will be available for use at pre-COVID occupancy levels.
  • Training: All faculty and staff currently working on campus or planning on returning to campus in Step 3 must complete the mandatory online training module “UBC Go Forward COVID-19 Safety Planning” when available (This module is separate and replaces the previous course, “Preventing COVID-19 in the workplace“).
  • Signage: Existing signage can be removed and new signage will be posted where applicable.
  • Health assessments: All students, faculty, staff, and community members must assess themselves daily for COVID-19 symptoms prior to engaging in in-person UBC activities on UBC premises and follow the direction provided. The UBC Safe Vancouver app can be used to complete your health assessments and provide quick access to the UBC safety plans. We will also provide a QR code at the entrances of the buildings for easy access to the BC COVID-19 Self-Assessment Tool.
  • Sign in/out procedure: You will no longer need to sign in/out of LFS facilities.
  • Building access: The LFS buildings are currently restricted to FOB access and will continue until Step 4 of the BC Restart Plan. This will help maintain safety while occupancy levels are lower than normal. If you have not accessed the building during the pandemic, you can request access on the LFS access request page. Weekend access can be requested through the Weekend access form (MCML/FNH).
  • Physical Barriers: Although physical barriers are no longer required under the new safety guidance, it may make sense to maintain these safety measures in areas frequented by high volumes of people.
  • Research Labs: In the effort to support a gradual resumption of activities in these spaces, PIs should plan a phased return to full occupancy in consultation with their HQPs so those with concerns can be heard. To create these plans the following guidance should be considered:
  • Faculty/research vehicles: Occupancy limits are lifted in Step 3. However, vehicles are considered common spaces and masks are recommended.
  • Field work: Current COVID Field Safety Plans can now be archived and activities should follow the new Field Trip and Field Research Activities plan. For those activities off-campus, the requirement for a general Field Work Safety Plan is still required.
  • COVID-19 Campus Rules: COVID-19 Campus Rules have been updated to align with Step 3 of the BC Restart plan. Please read these prior to resuming campus activities:

If faculty, staff or students have any questions/concerns regarding the transition to Step 3 of the BC Restart Plan, please email to lfs-restart@lists.ubc.ca  or submit anonymously via https://ubc.ca1.qualtrics.com/jfe/form/SV_d0xslqMad9vS1iB