Extreme Weather Disruption

Policy Statement:

“On occasion, extreme weather events may disrupt access to campus. UBC is committed to continuing to provide services and operations.  The University will remain open during snow storms but may cancel or reschedule classes on a university-wide basis and/or curtail non-essential services in response to conditions.”

The university’s official policy is Disruption of Classes/Services by Snow Policy: the Snow Policy (SC5) (formerly Policy #68).

Procedures:

  1. If the university curtails classes/exams or services, the announcement will be made by 6:00am at https://www.ubc.ca. The UBC website is the authoritative source of information and will give the most accurate and up-to-date information as to the status of the university.
  2. Cancellation of classes/exams, curtailment of services, or a statement about non-essential services being limited are not a closure. A curtailment of services means that the university is operating at a reduced service level and has made the decision to cancel some or all classes, some or all exams, and/or some services.
  3. At UBC Vancouver, the Vice-Provost and Associate Vice-President, Enrolment & Academic Facilities will make the decision on a possible curtailment of services after consultation with designated individuals across campus.
  4. In the event that the University messaging is not clear or there are conflicting reports between the UBC website and what is reported in the media. The Dean’s office will implement the Faculty’s internal communication plan.
    1. Post a bulletin on the Land and Food website (https://www.landfood.ubc.ca/).
    2. Set up an outgoing message on the Dean’s Office main phone line (604-822-1219).
  5. Should classes continue and individual staff and faculty members decide not to come to work, it is their responsibility to contact their supervisors and indicate their absence. Please refer to Compensation section.

Essential Service Staff:

Individual arrangements should be made by staff and faculty members within areas that require essential services, such as research laboratories/facilities and animal care facilities.  Units should have plans in place for coverage.

Compensation:

In the event the Faculty of Land and Food Systems offices are closed, employees are not expected to report to work, unless designated essential.  Regular wages will be paid for the day.

If Faculty offices are open, employees who choose not to come to the workplace must advise their supervisor if they are:

  1. working from home; or
  2. using vacation time; or
  3. proposing to make up the time; or
  4. take the day off without pay;

Please note CUPE 2950 positions are not permitted to work from home so if there is a curtailment of non-essential services and members of this bargaining unit choose not to report in to work, they will be paid for the day.  They do not need to use vacation time or make up the time.