Want to receive an $9-per-hour wage subsidy to hire a qualified and energetic student for your lab or office? Create career-related, on-campus work positions for students through the Work Learn Program.

Purpose of the Work Learn Program

The Work Learn Program supports and subsidizes meaningful work experiences on campus offering all current UBC students an opportunity to develop their professional skills in a working environment.

The student learning and experiential outcomes for these work experiences are mentorship opportunities, professional skill development and application of knowledge, developing a network, ownership and responsibility of work, self-awareness and reflection, as well as contributing to personal learning goals and the University as a whole.

Submitting your proposal

Proposals submitted for the Work Learn Program serve two purposes: (1) to apply for a subsidy from the program, and (2) as a clear and detailed job posting to communicate the work opportunity to students. To help describe and/or develop a work experience opportunity that meets the outcome based goals of the program we have developed a series of guiding questions.

Work Learn postings are hosted on UBC Careers Online. To submit your application directly, please follow the instructions on this guide: link.

If you would like further support, you can go through the internal application below. Note, you will still need to write the proposal.

Job Description

• What are the student’s duties?
• What is the level of supervision provided to the student?
• What is the level of complexity of the tasks expected from the student?
• How does this role relate to the goals of the unit/program?

Qualifications

• What are the previous skills/knowledge that the student must possess in order to be successful in this position?
• What is the education level required of the student (e.g. undergraduate, graduate, year level)?
• What are the elements needed for a student to be a great fit for this position?

Student Learning Components

• What kinds of orientation and training will the student receive?
• What kinds of feedback and on-going support will the student receive?
• What mentorship opportunities will be available for the student?
• What kinds of encouragement and support for reflection will the student receive?
• How does this position develop and enhance the student’s personal and professional development?
• How does this position compliment classroom learning?
• What opportunities does this position offer for the student to develop workplace skills or graduate competencies?
• What opportunities are available for the student to expand their network?

To strengthen your proposal and maximize your chances of securing funding, we encourage you to:

• Thoroughly address all questions in the Proposal Submission Guide.
• Familiarize yourself with the Work Learn Scoring Rubric, which outlines criteria for writing a strong proposal.
• Review the Writing a Work Learn Proposal webinar, which provides valuable tips and strategies for crafting an exceptional submission.
• Review the Step-by-step guide on the elements you need to include in your proposal. Also attached.
• Review the Position Classification Guide for Summer 2025. Work Learn positions are part-time hourly appointments that must fit within the appropriate rates and conditions as outlined in the Position Classification Guide. Employers are expected to pay the student’s full hourly wage as the student incurs hours. The subsidy is $9 per hour.

Internal Application

The LFS HR team can help you with your application, if you need extra support. Please bear in mind that the internal application deadline is earlier than the main deadline, as the HR team needs time to process your application.

The internal deadline for Summer 2025 Work Learn applications is Wed, January 15, 2025 at 12:00 pm (noon).

Click here for a link to the Work Learn Application Form.

If the internal deadline has passed, you may still be able to apply directly to the Work Learn program. Step-by-step guides on how to apply directly are above.

Questions regarding this form should be directed to Mona Lee at mona.lee@ubc.ca