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Building Access

Every undergraduate student, graduate student, staff and faculty member must attend the building specific orientation to understand the safety features and resources available.

Labs and offices are alarmed outside of regular building hours (M - F, 7 AM - 5 PM).

NEW FEATURE: Access Request is coming into LFS TRMS and integrate into a comprehensive system with a new name LFS Access and Training Record System (LFS ATRS). General outlook of the webpage remains the same with an additional tab for “Key/Card/Alarm Request”.


To Obtain Building Access:

  1. Go to the UBC/LFS Mandatory Training Page and find the employee category and complete the list of mandatory training.
  2. Consult with your supervisor and take additional research/workplace training as needed.
  3. Once you complete the mandatory training, UBC mandatory and research training records will be automatically imported into LFS Access and Training Records System (ATRS) every 1 - 2 weeks. All LFS specific training will need to be uploaded manually.
  4. In LFS Access and Training Records System (ATRS), under Key/Card/Alarm Request tab, you can select the building, floor and room(s) that you need access for and review if there is any missing training records. If you miss any training, you will not allow to proceed further. The Access Request form will only be available when all training requirements for the space is fulfilled.

Special Notes:

  • All Users: If you are missing specific training requirements for one out of multiple rooms you are requesting, you may deselect the one room with missing training and proceed with the access request for the remaining. For example, if you apply for access to office and lab, it is very likely you fulfill the training requirements for the office but not lab. In that case, you can move on to request access to the office first. You can return to LFS ATRS to request access to the lab once your research safety training is complete.
  • All Users: If you urgently need access to specific space and have completed all mandatory training, you may upload your training completion certificates manually to LFS ATRS to facilitate the access request process.
  • All Lab Users: Please fulfill the specific chemical safety and/or biosafety training as soon as you can. The in-person session will take up to weeks to schedule. Your access request to labs will not be granted until these are complete. However, you are allowed to work in the lab with a senior researcher, who fully supervises and is present at all times before your training is complete.

For safety purposes, please keep all emergency access doors closed and shut at all times.

  • Working alone in the buildings after-hours and on weekends is NOT RECOMMENDED (per WorkSafeBC regulations).

Like all LFS spaces, relevant LFS mandatory training must be completed and submitted to the LFS Access and Training Record System (LFS ATRS).

For more in-depth updates and booking information, please visit the FNH 190 Pilot Plant website.

To gain access to FNH190 Pilot Plant:

  1. Fulfill the UBC/LFS Mandatory Training.
  2. Schedule for a FNH Safety Orientation by email to Patrick.Leung@ubc.ca.
  3. Review FNH 190 Pilot Plant Policy.
  4. Review FNH 190 Pilot Plant Code of Conduct V02 Aug 20, 2026
  5. Review FNH 190 Pilot Plant Food Safety Orientation V03 Aug 20, 2026
  6. Once #1 – 5 are completed, complete the FNH 190 Pilot Plant Food Safety and Code of Conduct Assessment and achieve a minimum score of 90%.

Notes: You may go through the assessment as many times as needed until a score of 90% has been achieved.

  • In 3 business days, a FNH 190 Pilot Plant Food Safety and Code of Conduct Completion Certificate will be provided. You can then upload to LFS ATRS and proceed with access request to FNH 190 Pilot Plant.
  • Annual re-application of access is required. Please go through #1 – 6 for renewal.

Special Notes:

  1. Per UBC Safety and Risk Services, undergraduate students are not issued key or card access to labs. Access is arranged with the supervisor.
  2. The FNH 190 Pilot Plant is a food safe environment; a high level of cleanliness and hygiene are imperative to the internal and external users of the space. Users who do not strictly follow the FNH 190 Pilot Plant policy, FNH 190 Pilot Plant Code of Conduct and FNH 190 Pilot Plant Food Safety Orientation may have their access revoked. The space will be monitored regularly to ensure adherence to the policy and conduct.
  3. External users will have additional requirements including liability waivers and further oversight. Please direct external users to the FNH 190 Pilot Plant website.
  4. If you have any questions or need assistance with the process, please contact info.pilotplant@ubc.ca.

All members of the Faculty of Land and Food Systems are required to complete a space application form for space requests.

Macmillan Building Space Request

FNH Building Space Request

Please refer to the Office and Research Space policy.
We welcome additional comments about the current and projected use of space in the LFS Building. Please send them to mcm.space@ubc.ca and they will be reviewed by the Dean’s Office and the LFS Space Committee.

Has your UBC card expired? If this happens, you will lose card access that was provided for you. Apply for a new UBC card.Please visit the UBC Card website, click Renew your UBC Card and upload a digital photo. Note: You can no longer renew in-person at the UBC Bookstore to take a photo.While you wait for your new card to be ready for pick up, please email lfs.access@ubc.ca to request a one-month extension on your expired card access.When you receive your renewed card, please notify lfs.access@ubc.ca to ensure it has the same card access as your last card.If you have a new UBC card with no card access, please fill out the above LFS access request form first and then do the following:

  • For FNH card access, please bring your card to Patrick Leung in Room 230 at the Food, Nutrition and Health Building (2205 East Mall).
  • For MCML card access, please bring your card to Mona Lee in Room 248 at the H.R. MacMillan Building (2357 Main Mall).