MCML Meeting & Event Spaces
Policy:
Please note that there is a 24 hour (working day) turn around time for request confirmation. Please do not occupy a room without confirmation, as there may be a request ahead of yours that simply has not yet shown up on the booking page. If you wish to book and use the room in the same day, please make arrangements with the appropriate contact as listed below.
Online reservations for MCML 139, 170A, and 350 have been migrated to a new software platform. Bookings now require a CWL login. Off campus users need to connect to the UBC VPN before accessing the site.
Events and Gatherings:
In addition to the UBC requirements outlined in the Campus Rules, events on campus must follow the UBC directive. This directive will be updated in alignment with the phases of the B.C. Restart Plan. All organized gatherings will need to meet the requirements of the relevant Provincial Health Orders that are current at the time of the event.
For outdoor events (including the MCML courtyard), please follow the event application process on the Campus & Community Planning website.
Agora Lounge
Capacity: 100
- Please read the Agora Booking Policy below before sending a booking request e-mail to lfs.dean@ubc.ca.
- After e-mailing your request, you will receive a notice informing you whether the space is available or not, as well as a form to submit.

Agora Booking Policy
PRIOR TO THE EVENT
Meeting rooms MUST be booked/confirmed at least three weeks in advance by organizations. Event organizers must follow these steps:
- Complete approval form (click to download)
- Obtain signed approval from the Dean, Faculty of Land and Food Systems;
- Obtain copy of liquor license (if applicable);
- Email the form (and a copy of the liquor license, if applicable) to the Dean's office (dean@landfood.ubc.ca) and the Faculty Operations Manager (andy.jeffries@ubc.ca). Please ensure a speed chart is included for a customer funded request for custodial services to be submitted on your behalf.
- You may also drop off the completed forms to Rebecca Lee, Dean’s Office, Room 248, HR MacMillan Building to confirm booking.
- For non-LFS users, Agora Room Rental rate is $300 per day. In addition to the rental rate, a refundable damage deposit of $250 is also required. Please provide both payments along with your completed form.
Approval of event requests is at the sole discretion of the Dean. All steps above must be completed well in advance of event date to ensure confirmation and approval.
AFTER THE EVENT
- The organizers must clear table surface and room of any rubbish, waste paper and unwanted food or drink.
- Return furniture to the standard room layout.
- The Faculty is not responsible for lost or stolen personal belongings.
- Report any missing, faulty, or damaged items to the LFS Faculty Operations Manager, Andy Jeffries (604-822-3488).
- Alert Building Operations (604-822-2173) about any mess or spills that require special cleaning.
Catering
Catering is the responsibility of the meeting organizer. Catering equipment cannot remain in the Agora space overnight for pickup or a fee of $50 will be levied against the organizer. The Faculty is not responsible for any lost or stolen catering equipment. Any misuse of the facility (including damage to area or above maximum of allowable attendees – capacity 120 people) may result in loss of booking privileges and additional charges.
Policy subject to change.
MCML 350 - [book online]
See notice above
- Capacity: 24
- LFS ad hoc and recurring bookings
- Non-LFS may book up to a maximum of 2 weeks in advance, ad hoc only
- includes conference-call phone jack, please contact the Learning Centre at it@landfood.ubc.ca

MCML 139 - [book online]
See notice above
- Capacity: 10
- LFS ad hoc and recurring bookings
- Non-LFS may book up to a maximum of 2 weeks in advance, ad hoc only

MCML 170A - [book online]
See notice above
- Capacity: 10
- LFS ad hoc and recurring bookings
- Non-LFS may book up to a maximum of 2 weeks in advance, ad hoc only

Horticulture Greenhouse - Room 107 melina.biron@ubc.ca
- Capacity: 35
- LFS ad hoc and recurring bookings
- Non-LFS may book up to a maximum of 2 weeks in advance, ad hoc only

For rooms MCML 350 and MCML 139, please contact:
Rebecca Lee
Dean’s Office
Faculty of Land and Food Systems
The University of British Columbia
Ph: 604.822.1219
E-mail: dean.landfood@ubc.ca
For room MCML 170A, please contact:
UBC Farms
Faculty of Land and Food Systems
The University of British Columbia
E-mail: ubcfarm.bookings@ubc.ca
Classrooms
Available Buildings & Classrooms: MacMillan (MCML), Food, Nutrition and Health (FNH), or see full listing.