Hiring Workers
How to Hire Student Workers
What is the average monthly salary for LFS student workers?
Student pay rates (whether they are undergrad, masters or PhD students) are variable and entirely up to the PI’s discretion. $1,000 per month seems to be the minimum. Some PI’s pay more per month, depending on their budget.
- Master’s students: minimum of $16,000 per year for 2 years
- PhD students: minimum of $24,000 per year for 4 years
What is the average hourly rate for LFS student research assistants (undergrads, masters and PhD students)?
We do not have an average hourly pay rate for undergrad, masters, PhD student workers. If the student is paid by the hour, the PI should bear in mind the BC’s minimum hourly rate. Some PI’s choose to pay their students up to $20-30 per hour.
What does LFS HR need from the PI/supervisor to hire a new student worker?
Download this checklist of requirements.
Can I hire a student who’s already graduated? Can I hire a student before they start at UBC?
We have a 3-month grace period for graduating students. You can hire the graduated student as a student worker within 3 months of their graduation/convocation date, or within 3 months of attending UBC (as long as they have a valid study permit and it doesn’t exclude them from working on campus). Beyond the 3-month mark, the student must be hired as a staff employee based upon UBC staff pay scales and job descriptions must be developed and approved by HR Compensation.
Are students entitled to vacation time?
No, students are not entitled to vacation time. However, students with paid appointments receive 4% vacation pay in their pay cheques.
Student appointment contacts:
- ABPI student appointments - Dan Naidu, APBI Program Coordinator
- FDNH student appointments – Miho Schaefer, FNH Senior Finance Clerk
- Dietetics student appointments – Skylar Parent, Dietetics Program Coordinator
- GRS/FRE student appointments – Mona Lee, HR Admin Clerk
- WorkLearn appointments – Mona Lee, HR Admin Clerk
- CSFS WorkLearn appointments – Mirle Maciel Alvarez, CSFS HR & Finance Assistant
- NSERC USRA appointments – Mona Lee, HR Admin Clerk
- Teaching Assistant appointments – Mona Lee, HR Admin Clerk
Click here to hire a student: link.
Student Wage Subsidy Programs
Canada Summer Jobs Program
The Canada Summer Jobs (CSJ) program is part of the Youth Employment and Skills Strategy (YESS). It targets youth aged 15 to 30 who are Canadian citizens or permanent residents. The program helps young people develop skills and gain paid work experience to transition into the labour market.
Eligible employers include not-for-profit organizations, public sector employers, and private sector employers with 50 or fewer full-time employees who can receive up to 50% of the minimum hourly wage. Employers are encouraged to apply electronically through the Grants and Contributions Online Services (GCOS) portal from November 21, 2023, to December 19, 2024, for jobs to be carried out between April 21 and August 30, 2025.
How to hire Work Learn Positions
Want to receive an $9-per-hour wage subsidy to hire a qualified and energetic student for your lab or office? Create career-related, on-campus work positions for students through the Work Learn Program.
Purpose of the Work Learn Program
The Work Learn Program supports and subsidizes meaningful work experiences on campus offering all current UBC students an opportunity to develop their professional skills in a working environment.
The student learning and experiential outcomes for these work experiences are mentorship opportunities, professional skill development and application of knowledge, developing a network, ownership and responsibility of work, self-awareness and reflection, as well as contributing to personal learning goals and the University as a whole.
Find out more on the LFS Work Learn page.
How to Hire Staff Workers
What does LFS HR need from the PI/supervisor to hire a new staff employee?
Download this checklist of requirements.
For reference, here is a job description template.
FAQs
How to find job classifications?
Please refer to the central UBC classifications: link.
What are the pay rates for Staff employees?
Please refer to the staff pay scales here: link.
How to calculate benefits?
The benefits cost calculator will allow you to determine the cost to your P/G of an employee's benefits and statutory deductions. Link here.
To view the UBC benefits budget rates, view here.
For LFS, the main employee groups are Management & Professional Staff (M&P), Non-union Research Assistant/Technicians (TRA) and CUPE 2950. Should you have any questions, please contact:
- Mindy Li (mindy.li@ubc.ca)- M&P JD’s
- Mona Lee (mona.lee@ubc.ca)– NUT JD’s
Payroll - Entering Time for Hourly Appointments
- Step by Step instructions for Workday time entry/submission: here (CWL login required).
- Here are the hourly payroll deadlines for your reference. It outlines the deadlines to submit your hours (and deadlines for your supervisor to approve hours). UBC Payroll recommends that you make a habit of inputting your hours daily and hitting the “submit” button on a weekly basis.
- Should you miss the short window to log/submit your hours, then please send Mona Lee a list of your work dates and work hours. Then she (as Time Keeper) can log/submit them on your behalf so that your supervisor can approve them. From there, UBC Payroll will process the approved hours and generate your pay cheque. You are paid twice a month on the 15th and 30th/31st.
- If your hours are approved by your supervisor, but you do not get paid, please reach out to ServiceNow or Integrated Service Centre (ISC) for assistance.