Agora Lounge (event space)

Capacity: 100

• Please read the Agora Booking Policy below before sending a booking request e-mail to lfs.dean@ubc.ca.
• After e-mailing your request, you will receive a notice informing you whether the space is available or not, as well as a form to submit.

Agora Booking Policy

PRIOR TO THE EVENT

Meeting rooms MUST be booked/confirmed at least three weeks in advance by organizations. Event organizers must follow these steps:

1. Complete approval form (click to download)
2. Obtain signed approval from the Dean, Faculty of Land and Food Systems;
3. Obtain copy of liquor license (if applicable);
4. Email the form (and a copy of the liquor license, if applicable) to the Dean's office (dean@landfood.ubc.ca) and the Faculty Operations Manager (andy.jeffries@ubc.ca). Please ensure a speed chart is included for a customer funded request for custodial services to be submitted on your behalf.
5. You may also drop off the completed forms to Rebecca Lee, Dean’s Office, Room 248, HR MacMillan Building to confirm booking.
6. For non-LFS users, Agora Room Rental rate is $300 per day. In addition to the rental rate, a refundable damage deposit of $250 is also required. Please provide both payments along with your completed form.
7. The Agora Cafe kitchen spaces are not available for booking.
8. No AV equipment is present in the space and would need to be separately arranged
9. Please be aware that this space is frequently used as a study area and has an operating cafe during the academic term. Notices are suggested to inform occupants of upcoming events. For more info please contact lfs.facilities@ubc.ca

Approval of event requests is at the sole discretion of the Dean. All steps above must be completed well in advance of event date to ensure confirmation and approval.AFTER THE EVENT

1. The organizers must clear table surface and room of any rubbish, waste paper and unwanted food or drink.
2. Return furniture to the standard room layout.
3. The Faculty is not responsible for lost or stolen personal belongings.
4. Report any missing, faulty, or damaged items to the LFS Faculty Operations Manager, Andy Jeffries (604-822-3488).
5. Alert Building Operations (604-822-2173) about any mess or spills that require special cleaning.

Catering

Catering is the responsibility of the meeting organizer. Catering equipment cannot remain in the Agora space overnight for pickup or a fee of $50 will be levied against the organizer. The Faculty is not responsible for any lost or stolen catering equipment. Any misuse of the facility (including damage to area or above maximum of allowable attendees – capacity 100 people) may result in loss of booking privileges and additional charges.

Policy subject to change.

MCML 350 - [book online]

See notice above

• Capacity: 24
• LFS ad hoc and recurring bookings
• LFS sponsored, non-LFS users may book during regular building hours up to a maximum of 2 weeks in advance, ad hoc only.
• includes conference-call phone jack, please contact the Learning Centre at it@landfood.ubc.ca

MCML 139 - [book online]

See notice above

• Capacity: 10
• LFS ad hoc and recurring bookings
• LFS sponsored, non-LFS users may book during regular building hours up to a maximum of 2 weeks in advance, ad hoc only.

MCML 170A - [book online]

See notice above

• Capacity: 10
• LFS ad hoc and recurring bookings
• LFS sponsored, non-LFS users may book during regular building hours up to a maximum of 2 weeks in advance, ad hoc only.

MCML 275A - [book online]

Capacity: 1 ("Zoom Room")

• LFS ad hoc meetings
• Short term bookings to conduct remote meetings
• Once booking approved, a door code will be provided via email.

Horticulture Greenhouse - Room 107 melina.biron@ubc.ca

• Capacity: 35
• LFS ad hoc and recurring bookings
• Non-LFS may book up to a maximum of 2 weeks in advance, ad hoc only

• Book me!
• 14 poster boards are available for rental as pictured below
• Boards can be set up with two poster panels per set of legs (as pictured) for a total of 8 boards. OR with no lower poster panel for a total of 16 boards
• Poster panels are 90cm x 120 cm
• 28 posters can be set up in total
• Users are responsible for all transport and set-up

• Book me!
• There are 6 flip charts available for rental (3 as below, and 3 slightly different set up)
• Paper available for purchase
• Items stored in MCML 112