• Faculty Service Centre (FSC) - how to access, upload marks

    • Please consult the FSC User Guide for an introduction.
    • How soon after the exam do grades need to be submitted to FSC?
      • Please look at page 14 of the FSC User Guide for important deadlines.
      • Instructors with students taking Directed Studies, Undergraduate Thesis or Internship courses (those without formal final exams) to have grades in no later than the last eligible date for grade submission (5 days from the last day of the exam period).
      • If instructors cannot submit a grade for one of these courses and/or have arranged for extensions with students to complete work later, we ask that LFS Student Services be notified at students@landfood.ubc.ca to advice when the grade can be expected and/or advise of the implications this may have for students.


    • Contact Deborah Wang (deborah.wang@ubc.ca, 604-822-3891) in the Finance Office to acquire a photocopy code to print in the MacMillan and FNH building.

    On-line Learning Management system – Canvas

    • UBC uses Canvas as their Learning Management System (LMS). Every course has an online counterpart within the Content Management System (CMS). The Canvas component can house the following:
          • online discussions
          • Gradebook to share grades from assignments
          • Quizzes
          • Content
    • Additionally, UBC has a WordPress CMS and blogs which you can be used to create a class website.
    • UBC also hosts an instance of MediaWiki if you would like to have a wiki for your class.

    Academic Misconduct

    Additional Course Related Info

    • Course expenses
      • Please consult the LFS Teaching Funds Policy and Course Fees.
      • LFS has two funds from which you can apply for class expenses. The LFS Teaching Fund can be used to find funds for guest lecturer honoraria, gifts, parking, or extra materials. Requests are made in June for Term 1W and in Oct for Term 2W, and in March for Summer sessions.
      • UBC has a Teaching and Learning Enhancement Fund (TLEF)  that can be applied to envision, create and implement innovative teaching and learning.  The funds come from the AMS student fees with proposals accepted in Nov. The TLEF funding is competitive and emphasis is placed on proposals that will impact large numbers of students. See more information.
    • Teaching equipment
      • If you feel you need equipment, you can apply for the LFS Equipment Fund.  Any equipment purchased should go into the LFS Equipment pool.  Examples of previous purchases include Scantron, Google Cardboard to enable VR and AR viewing and poster board rentals for a display of student created projects.  See more information including deadlines and application forms.
    • Course (Re)Development
      • Costs associated with development of new courses or substantial redevelopment of existing courses will be supported through an annual Course Development/Improvement Fund. The annual budget for this fund will be 0.5% of tuition revenue from the previous year. Please complete the “Undergraduate Course Improvement/Re-development Fund Request Form” and submit it to the Associate Dean Academic.
    • Course evaluations
      • Feedback
        • During the last three weeks of classes, students are enrolled in surveys using the ‘Course Eval’ system to evaluate the instructor(s) for each of their classes. The students are also asked to evaluate their Teaching Assistants (if any).
          • The questions asked consist of a UBC standard set of six questions, and an LFS set of questions. You have the ability to add your own questions to a third set of questions.
          • It is strongly recommended that you give students the option of completing the survey in class by setting aside 20 minutes at the beginning of a lecture. Prior to that class, remind students to bring a device that they can use to complete the online survey.
          • You will have access to your evaluations after the exam period and all LFS final grades have been submitted.
        • LFS strongly encourages the use of a Mid Course Feedback session. It has been shown that by demonstrating that feedback is important and valued, the response rates for course evaluations often go up. See an example of questions here (CWL requried to access). We recommend no more than three questions.
    • Campus academic room information – schedules and facilities
      • Campus map
      • Consult the UBC Learning Spaces website for information on buildings and classrooms on campus
      • Prior to your first class it is strongly recommended that you get a feel for the room and also to learn how to use the A/V system. UBC Facilities has gone to great lengths to standardize the features available across classrooms; most classrooms have a screen, projector, and speakers.
        • When visiting your classroom, determine if you have the right connectors (or dongles if you use a mac) to connect to the A/V system; connecting to the A/V system using HDMI instead of VGA is typically the better option. Its also a good idea to check that your wireless connection to the internet is working. With your CWL you can log into UBCsecure. If that does not work you can access the network with limited resources through the UBC Guest wireless network.

Classroom A/V is supported by Audio Visual Services Helpdesk which can be reached at 604 822-7956 or av.helpdesk@ubc.ca.

  1. Arranging an orientation for new instructors
    • AV Services can provide user orientation for classrooms. To request an AV room orientation, send an email to av.helpdesk@ubc.ca. Alternatively, you can submit your request through the UBC IT Self Service Portal  – Select Request a Service>Request Desktop or AV Support>Fill in fields and select Audio Visual as support type
  2. What is the response rate one can expect when calling A/V support for a classroom issue?  Is it 5mins? 10 mins?
    • Placing a call directly to the AV Help Desk during regular hours (M-F, 730AM-4PM) will result in immediate phone support and potentially 15 min on-site service. Calls made during evenings (M-F, 4PM-8PM) will also receive support. The average turn-around for in-person response can be up to 30 min and is dependant on capacity and workload.
  3. Clickers: many classrooms are fitted with a Classroom Response System to allow student responses through ‘clickers’. Students need to purchase their own clickers. If you are teaching in a classroom without the clicker hardware installed you can borrow a clicker bridge from the LFS Learning Centre. See general information on clickers at UBC, and information for instructors on getting started with clickers.

Do you teach at UBC or interact with students as part of your job? Have you heard about Early Alert and want to start using it? Learn more or attend an online or in-person Early Alert training session.

Further information on student health and wellbeing can be found here:

  • LFS Student Services contact info
    • Phone: 604-822-2620
    • Email: students@landfood.ubc.ca
    • In-person: Rm. 344 – 2357 Main Mall [map]; Hours: Mon, Tues, Wed and Fri, 9:30am to 4pm; Thurs, 9:30am to 2:30pm, Thurs
  • Green folder/Sexual Assault Folder