MCML Meeting & Event Spaces


Policy:

Please note that there is a 24 hour (working day) turn around time for request confirmation. Please do not occupy a room without confirmation, as there may be a request ahead of yours that simply has not yet shown up on the booking page. If you wish to book and use the room in the same day, please make arrangements with the appropriate contact as listed below.

Online reservations for MCML 139, 170A, and 350 have been migrated to a new software platform.  Bookings now require a CWL login.  Off campus users need to connect to the UBC VPN before accessing the site.

Agora Lounge

Capacity: 270

  • Please read the Agora Booking Policy below before sending a booking request e-mail to lfs.dean@ubc.ca.
  • After e-mailing your request, you will receive a notice informing you whether the space is available or not, as well as a form to submit.

Maximum capacity: 270

PRIOR TO THE EVENT

Meeting rooms MUST be booked/confirmed at least three weeks in advance by organizations. Event organizers must follow these steps:

  1. Complete approval form (click to download)
  2. Obtain signed approval from the Dean, Faculty of Land and Food Systems;
  3. Obtain copy of liquor license (if applicable);
  4. Email the Faculty Operations Manager (cc: dean@landfood.ubc.ca) with your speed chart and request a customer funded work order request for custodial services;
  5. Present completed form with copy of the liquor license to Rebecca Lee, Dean’s Office, Room 248, HR MacMillan Building to confirm booking.
  6. For non-LFS users, Agora Room Rental rate is $300 per day.  In addition to the rental rate, a refundable damage deposit of $250 is also required.  Please provide both payments along with your completed form.

Approval of event requests is at the sole discretion of the Dean. All steps above must be completed well in advance of event date to ensure confirmation and approval.

AFTER THE EVENT

  1. The organizers must clear table surface and room of any rubbish, waste paper and unwanted food or drink.
  2. Return furniture to the standard room layout.
  3. The Faculty is not responsible for lost or stolen personal belongings.
  4. Report any missing, faulty, or damaged items to the Building Operations, Facilities Manager, François Desmarais (604-822-0068), and LFS Faculty Operations Manager, Andy Jeffries (604-822-3488).
  5. Alert the Building Operations Facilities Manager about any mess or spills that require special cleaning.

Catering

Catering is the responsibility of the meeting organizer. Catering equipment cannot remain in the Agora space overnight for pickup or a fee of $50 will be levied against the organizer.  The Faculty is not responsible for any lost or stolen catering equipment. Any misuse of facility (including damage to area or above maximum of allowable attendees – capacity 270 people) may result in loss of booking privileges.

Policy subject to change.


Room Description Photo
MCML 350

[book online]

See notice above

 Capacity: 14

MCML 139

[book online]

See notice above

 Capacity: 10

  • LFS ad hoc and recurring bookings
  • Non-LFS may book up to a maximum of 2 weeks in advance, ad hoc only
MCML 170A

[book online]

See notice above

 Capacity: 10

  • LFS ad hoc and recurring bookings
  • Non-LFS may book up to a maximum of 2 weeks in advance, ad hoc only
Horticulture Greenhouse
Room 107

melina.biron@ubc.ca

 Capacity: 35

  • LFS ad hoc and recurring bookings
  • Non-LFS may book up to a maximum of 2 weeks in advance, ad hoc only
 

For rooms MCML 350 and MCML 139,  please contact:

Rebecca Lee
Dean’s Office
Faculty of Land and Food Systems
The University of British Columbia
Ph: 604.822.1219
E-mail: dean.landfood@ubc.ca

For room MCML 170A,  please contact:

UBC Farms
Faculty of Land and Food Systems
The University of British Columbia
E-mail: ubcfarm.bookings@ubc.ca

Classrooms

Available Buildings & Classrooms: MacMillan (MCML)Food, Nutrition and Health (FNH), or see full listing.

Contact Scheduling Services