Vehicle Bookings

Please note that LFS vehicle rentals are available for Faculty of LFS and Forestry users only.

Faculty Vehicle Guidelines in response to Step 3 of Resumption Plan to reflect Common Spaces/Public Realm Plans:

  1. All users are required to wipe down high touch spots after use (handles, steering wheel, turn signal etc.) using provided sanitization wipes before and after accessing vehicles.
  2. No physical distancing required.
  3. Use of non-medical masks highly recommonded in vehicles with more than one occupant.
  4. Wash hands with soap and warm water frequently and practice respiratory ettiquette (sneeze/cough into mask, arm)

Please review the LFS Faculty Vehicle Policy before submitting a vehicle booking request

Please note that there is a 24 hour (working days only) turn around time for request confirmation. Please do not take a vehicle without confirmation, as there may be a request ahead of yours that simply has not yet shown up on the booking page.

Key pick-up and drop-off hours are 8:30am – 4:00pm. Keys should be picked up from Operations (Andy Jeffries, Lewis Fausak, or Imelda Cheung) and returned at the finance department drop box (MCML 254).

Parking Dept Vehicles

UBC parking has marked our parking spots for departmental vehicles as follows: Stalls R274, R275 and R276 (the Dodge Caravan, Ford Ranger and Prius can be parked in any of these stalls). Stall R273 is reserved for the Dean’s use only. As usual, all other stalls in the area have been assigned for other purposes, and our vehicles will be towed if parked in any other spaces.

  1. Record the license plate (preferably take a photo), make and model of the unauthorized vehicle as well as the specific parking spot (i.e. R273, R274, R275 or R276).  Email this information to lewis.fausak@ubc.ca and cc andy.jeffries@ubc.ca along with the vehicle that you are driving (i.e. Prius, Caravan, or Ranger).
  2. If there are no departmental spots remaining (i.e. R273, R274, R275 and R276 are all occupied), park the departmental vehicle in surface lot B4.  This is the lot across from Forestry with access off Agronomy Road.
  3. Place a note on the dash indicating the vehicle will be moved to the correct parking spot once the unauthorized user has been removed.  You will find a generic note in the glove compartment that you can place directly on the dash.
  4. When you hand in your keys, notify the receiver of where the vehicle is parked, as there may be another user booked immediately after you.
  5. Notify Lewis Fausak and Andy Jeffries (email to lewis.fausak@ubc.ca and cc andy.jeffries@ubc.ca) of the location and make of the vehicle (i.e. Prius, Caravan, or Ranger). Lewis or Andy will notify UBC Parking of the unauthorized user and will move the departmental vehicle once the unauthorized vehicle has been removed.

Please send booking inquiries to lfs.finance@ubc.ca. For amendments to bookings, call 604-822-2193.

Anyone driving a faculty owned vehicle must possess a Class 5 license or above. Class 7 (N) license holders are NOT allowed to drive a faculty vehicle.

***Note:  The Dodge Caravan is equipped with all-season tires which are designed to perform best at temperatures above 7oC.  The Dodge Caravan should not be driven in snowy, winter conditions.  Both the Ford Ranger and Toyota Prius are equipped with all-weather tires which are designed to perform both above and below 7oC.***

To avoid any inconvenience, please fill up the gas tank prior to going out into the fields for research and return the vehicle with at least a half tank of fuel. Please keep your original receipt and bring it to Vicky Zhang in MCML 254 for reimbursement evaluation.

A valid CWL ID is required for booking.  Off campus users need to connect to the UBC VPN to access the booking site.

prius-edit

Book me!

2015 Toyota Prius - License CN9 00F (Seats 5)

This Faculty Vehicle is parked in the spaces between MacMillan Building and the Frank Forward Building (the spaces adjacent to the loading dock in the rear of Macmillan building), there should be signage indicating which spaces have been allotted to LFS.

It is very important to return the vehicle to these spaces and DO NOT return it anywhere else.

Book me!

2009 Ford Ranger - License 9RA6272 (Seats 2)

This Faculty Vehicle is parked in the spaces between MacMillan Building and the Frank Forward Building (the spaces adjacent to the loading dock in the rear of Macmillan building), there should be signage indicating which spaces have been allotted to LFS.

It is very important to return the vehicle to these spaces and DO NOT return it anywhere else.

Book me!

2007 Dodge Caravan - License FA2 79R (Seats 7)

This Faculty Vehicle is parked in the spaces between MacMillan Building and the Frank Forward Building (the spaces adjacent to the loading dock in the rear of Macmillan building), there should be signage indicating which spaces have been allotted to LFS.

It is very important to return the vehicle to these spaces and DO NOT return it anywhere else.

Book me!

2006 Chevy Colorado Pickup - License CN4142

Vehicle is located at the Totem Field and available for bookings from Wednesday - Friday only.

Vehicle must be picked up AND returned to the Totem Field, behind the gates (gate key will be provided).

A vehicle mileage form will be provided and must be returned to LFS Finance (MCML 254).

Chevy Cargo Van - Plate number: 6264 PF (Seats 2)

1989 3/4 ton cargo van with removable seats.

The cargo van is located at the UBC Farm.

From May through October, the vehicle is available for booking Thursdays from 9am-5pm and some Mondays. From November to April the van is available for booking more widely.

Please contact the UBC Farm Office at farm.team@ubc.ca or 604-822-5092 to book the vehicle.

NO HERBICIDES, PESTICIDES, OR OTHER CONTAMINANTS

Due to a limitation in the booking software, you will need to fill out the speed chart field in the form. However, you will not be charged for using the bikes or the trailer.Note: Bell, helmet, and light use (after dark) are MANDATORY for all bikes – failure to use will result in use suspension.

Before you go:

  • Check tires for tread wear, debris, and pressure. Add air if needed.
  • Check that the quick release on front wheel is tight and wheel is secure.
  • Squeeze brakes to ensure they are working and strike the rims (not tires), check brake pad condition for wear.
  • Check if the front and back lights are working (if applicable).
  • Check if the bell is working.
  • Inspect your helmet for cracks or signs of wear.

To report any issues with the bike during use/or for assistance with above, contact: Wayne Tamagi wayne.tamagi@ubc.ca (604 822-5694) or Lewis Fausak lewis.fausak@ubc.ca (604-816-5641)

Please ensure that you lock the bicycles and trailer securely to the bike rack. Especially the ones that you are not using as they are locked using the same security cable.

Book me!

The black bike

Pick up the keys to the bike from MCML 264. The bike is located in the MCML loading bay area.

The black bike has the trailer hitch and the trailer can only be attached to this bike.

A bike helmet must be worn when riding the black bike.  A bicycle helmet is available for loan out from MCML 264.


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The red bike

Pick up the keys to the bike from MCML 264. The bike is located in the MCM loading bay area.

The red bike trailer CANNOT be attached to this bike.

A bike helmet must be worn when riding the red bike.  A bicycle helmet is available for loan out from MCML 264.


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Bike Trailer

Pick up the bike trailer from MCML 264.The trailer can be used on its own or with the black bike.