LFS In Person Teaching Guidelines

Stage 2 Resumption

Our faculty is preparing to enter into Stage 2 of Resumption and the official guiding document will be the LFS Parent Plan (general faculty plan approved August 17th 2020). The target date for the commencement of Stage 2 is September 1st 2020. Please note that during Stage 2, remote work is still highly encouraged but greater office access will be available to aid with furthering research and allowing for academic activities associated with term 1 remote teaching deliveries.

The main guidelines for office use as we move into Stage 2 are:

All users MUST adhere to the following mandatory rules:
- Anyone submitting a request MUST wait for official approval prior to accessing LFS buildings.
- Anyone accessing LFS buildings MUST complete all MANDATORY training and upload the completion records on our Training Record Management System.
- Anyone accessing LFS building MUST perform the check in and check out surveys.
  - Check in(QR code posted at entrances): *To be completed prior to arriving on site: https://ubc.ca1.qualtrics.com/jfe/form/SV_bjdyCvEwfJigUWV
  - Check out(QR code posted at exits): https://ubc.ca1.qualtrics.com/jfe/form/SV_0qWXlFJet4Oq0jX
For teaching space requests (mainly for in person teaching in fall 2020), there are specific guidelines provided by UBC learning spaces as well as a COVID 19 Safety Plan General Teaching Space. For other teaching preparation such as online delivery in specific LFS classrooms and/or teaching labs, a proposed safety plan should be submitted to lfs-restart@lists.ubc.ca for approval.
You may find updates on reoccupancy at LFS at https://lfs-my-2020.sites.olt.ubc.ca/operations/lfs-covid-19-reoccupancy-information/
If you have any questions/concerns regarding Stage 2 resumption, please send an email to lfs-restart@lists.ubc.ca or submit anonymously via https://ubc.ca1.qualtrics.com/jfe/form/SV_d0xslqMad9vS1iB.

The overall guiding principles of the phased return of approved research activities at UBC have been provided by the VPRI and in Stage 2 of Resumption an update includes:

Permission to conduct on-campus research and scholarship will be limited to those who require on-site resources. Managed access to offices will be governed by Faculties.

Teaching in LFS

A small number of General Teaching Space (GTS) classrooms may be used for in-person teaching in Fall 2020, focused on upper year and graduate level courses. With UBC primarily offering online courses, many instructors are also interested in using classrooms with recording capabilities to pre-record content for their classes, and a number of rooms will be made available for that purpose (by appointment only), starting July 13, 2020.

Reopening details:

The majority of classrooms on campus will be closed through the summer and Term 1. Classroom use is by appointment only.
No after-hours use of classrooms (after 5pm) to facilitate cleaning
Occupancy signage with layout for physical distancing in all classrooms
Where applicable, directional tape on the floor; tape to mark instructional area
Signage for instructor station – details about cleaning
Enter/Exit designated doors if more than one door
No food/drink allowed

Please consult the COVID19 Safety Plan General Teaching Spaces for more information to perform in-person teaching in these dedicated spaces.

Teaching Preparation in LFS

Teaching and filming activities essential for preparing online delivery in the fall/winter terms should be considered as long as physical distancing can be maintained.

A proposed safety plan should be submitted to lfs-restart@lists.ubc.ca for approval by the LFS Research Resumption and Planning Committee.

Office Use for Online Teaching and/or Preparation of Teaching Materials

Faculty

Faculty wishing to use their individual office occasionally should submit their request to lfs-restart@lists.ubc.ca by noon on Friday of the preceding week, or better yet a regular schedule weekly.

Sessional Instructors, graduate students and staff

Sessional instructors, graduate students, and others who use shared offices will be encouraged to work remotely as much as possible. In circumstances where on-campus work is required, users will be asked to submit their request to lfs-restart@lists.ubc.ca by noon on Friday of the preceding week, or better yet a regular schedule weekly. If a personnel uses a shared office, he/she will be directed to schedule a booking to use the particular space on the LFS intranet such that occupancy limit can be controlled. Occupancy limit for each shared office can be found in the next few sections.

Phase 1 Resumption

On Thursday June 11, 2020, the Faculty received the news from VRPI and the UBC Executive that our Faculty Research Resumption plan has been formally approved. This is great news for the researchers, staff and students who have been patiently waiting for the chance to get back into the laboratories to resume or complete their research projects.

Requests for access to office space will be handled on a case-by-case basis to ensure occupancy levels are maintained and in place for faculty, staff and research personnel who cannot work at home or are essential to the operation and support of the faculty. For those whose need for access to on-campus resources extends only to the use of office space, we ask that you forward a request including schedule/room to lfs-restart@lists.ubc.ca

Conditional on the continuing favorable evolution of COVID-19 epidemiological data, and following guidance from BC Health Officials working with UBC leadership, the research resumption would progress to Phase 2, which would allow for the return of additional lab personnel falling in the “moderate” need category (see Section 4, Prioritization of Access, in the LFS Research Resumption Planning Document). PIs would be required to submit a revised Workspace Plan reflecting any new personnel and laboratory procedural changes for review and approval. Full details on Phase 2 will be released in the coming weeks.

LFS Common Spaces

Limit the use of common spaces
Limit unnecessary movement through the facilities

Due to the size of the washroom space, single occupancy measures will be in place
Must follow 30 second hand washing guide posted in all washrooms
Only washrooms close to your workspace are to be used

All meetings will be held online using tools such as Zoom, Skype, etc.
Meeting rooms will be closed and/or repurposed until further notice.

Rooms which were normally open access to employees such as reception areas should
be closed to only allow access from one point such as the front counter.
The front counter would have clear plastic shields such as those seen in retail stores.

Lunch rooms will be closed.
Designated eating areas will be assigned in both MCML and FNH.
- MCML: Agora café (ground floor / south side)
- FNH: 373 and adjoining deck space (3rd floor / NE corner)
Signage and space use guidelines will be posted in these areas.
Microwave ovens, kettles, etc. will be removed.
Seating will be limited to ensure a physical distancing of 2 meters can be accommodated.
Workers are encouraged to pack cold lunches or lunches in a thermos.
Normal standard operating procedures for Laboratory Chemical Safety, namely no beverages or food in laboratories would
continue to apply.
It is encouraged to eat outside, or in a space that allows for proper social distancing and sanitation of the surfaces after eating.

Use the stairs when possible. The elevator should be used for those with large items that cannot be carried up the stairs or people unable to use the stairs for other reasons.
Only one person is permitted in the elevator at a time. If elevator is occupied, wait for the next opportunity allowing for single occupancy.

Only one person is allowed in the copy rooms at a time
In the event of multiple users, the second user must wait in the hallway until the space is vacant.

MCML Safety Plan, Floor Plans and Occupancy Limit

H.R. Macmillan Safety Plan

Stage 2 MCML Shared Spaces Occupancy Limit

H.R. Macmillan Floor Plans for work safety planning:

Floors:

FNH Safety Plan, Floor Plans and Occupancy Limit

Food Nutrition & Health Safety Plan

Stage 2 FNH Shared Spaces Occupancy Limit

Food Nutrition & Health Floor Plans for work safety planning:

Floors:

Other Reference Resources

LFS laboratory work/safety template